Position Summary:
Are you looking for a dynamic role where you can showcase your organizational ability and diverse skill set? We are seeking a talented individual to fill the role of Business Support Specialist. As a key member of our team, you will play a crucial role in ensuring the smooth operation of administrative tasks and financial processes within our organization. This multifaceted position encompasses various responsibilities ranging from accounts payable processing to tenant relations, social media management, and administrative duties.

Principal Duties and Responsibilities:

Accounting/Payable Processing:

• Review, approve, and code vendor invoices and enter them into accounting software.
• Process and record payments for outgoing invoices, ensuring timely payment to vendors.
• Coordinate off-cycle payment requests as needed.
• Annual 1099-MISC processing.
• Monitor and maintain the EFT payment program for vendors.
• Maintain updated vendor insurance information.
• Assist in work order input.
• Calculate management fees and lease commissions.

Tenant Relations/Billings:

• Monitor property and tenant insurance expiration dates and request updated Certificates of Insurance as necessary.
• Submit invoices to tenants for maintenance work, supplies, and utilities.
• Send reminders to tenants with rent increases.
• Process and distribute maintenance calls received from tenants.

Social Media/Marketing:

• Manage and grow our presence on various social media platforms, including Facebook and LinkedIn.
• Create engaging content and interact with followers to foster community engagement.
• Collaborate with the marketing team to develop marketing materials.
• Contribute creative ideas to enhance brand visibility and engagement.

Administrative:

• Promote streamlined workflows and identify areas for improvement.
• Assist with administrative duties such as answering phones and distributing mail.
• Maintain schedules and update phone greetings as needed.
• Prepare meeting materials, complete minutes, and distribute agendas.
• Assist in equipment upgrades and training.

Knowledge, Skills, Abilities:

• Associate degree in a related field or equivalent experience.
• Superior organization skills and ability to multitask.
• Proficiency in Microsoft Office software.
• Excellent communication skills, both verbal and written.

Working Environment:
Work is primarily conducted in an office setting.

If you're ready to join a dynamic team and make a significant impact, apply now to become our Business Support Specialist. We offer competitive compensation and benefits package. Don't miss this opportunity to advance your career with us!

Job Type: Full-time